BOOST CONFERENCE PRESENTER FAQ
Prior to Conference
Q: How do I submit an RFP?
RFPs must be submitted online at boostconference.org/submit-proposal In order to submit your RFP, you must have a Google account. You can create a Google account prior to submitting your RFP by copying and pasting this link bit.ly/GoogleAccount08.
Q: How do I know if my RFP has been accepted?BOOST Collaborative reserves the right to accept and deny proposals at any time. Please note that any RFPs submitted after the deadline to submit will automatically be placed on a waiting list.
- Phase 1 announcements take place at the end of November. All workshop presenters will be notified if accepted. Main presenters are solely responsible for notifying co-presenters, guest speakers, and/or panel members of acceptance.
- Phase 2 of workshop selection will be announced in late January.
- Phase 3 will be announced as needed until April.
The list of current workshops will be listed on our website at boostconference.org/workshops.
Q: Are there any fees for presenting?
All presenters are given a discounted registration rate of $250. This rate applies only to ONE presenter facilitating the workshop. All co-presenters, guest speakers, panel members, and invitees must pay the full conference registration fee. Registration information can be found here boostconference.org/registration. We are unable to make exceptions for any co-presenter(s), Guest speaker(s), panel member(s), or invitees even if they are only facilitating the workshop that day.
Q: WHO DO I CONTACT IF I NEED ASSISTANCE?
Q: WHAT ARE workshop MATERIALS?
Workshop materials are any handouts, PowerPoints, fliers, resources, or additional/supplemental learning materials for conference attendees. Presenters are required to submit some type of supplemental material(s) for attendee reference and agree to these terms upon electronically signing and submitting an RFP. The deadline for workshop material submission is March 31st. If workshop materials are not received by the deadline, BOOST Collaborative reserves the right to withhold workshop evaluation summaries. Inability to submit workshop materials will affect a presenter’s standing at future BOOST Collaborative conferences and events.
Q: How do I submit my workshop materials for posting?
Q: How many attendees should I prepare for?
Presenters must bring enough materials for the total capacity of their workshop room or provide access to digital files. Please visit boostconference.org/images/PDF/room-capacity to learn more about your room capacity.
Q: Can my co-presenter receive emails in my place?
No, only the main presenter for each workshop will be contacted about workshop logistics. Main presenters are solely responsible for communicating all necessary information to co-presenters, guest speakers, panel members, and any other workshop speakers.
Q: Can I make changes to my workshop description or presenters?
Q: Can I choose the day I present?
No, workshop presenters must be available all 3 days of the conference. We are unable to make exceptions or fulfill special requests.
Q: How can I cancel my workshop once accepted?
Q: Can I submit an application to present an Inspiration Station?
Yes! We encourage presenters to also host an Inspiration Station. Additionally, if your workshop was not accepted, you are still eligible to apply to facilitate an Inspiration Station workshop. All inquiries about Inspiration Stations should be directed to boostconference.org/inspiration-stations
Q: I had no idea I was supposed to present at the BOOST Conference. Am I still held liable to present?
BOOST communicates multiple times via phone and email to notify the main presenters of their acceptance and commitments. If the main presenter is unresponsive after multiple attempts to contact or cancels the workshop session, this will affect a presenter’s standing at future BOOST Collaborative conferences and events.
Registration & Fees
Q: What are the fees for registering a main presenter?
Only one presenter of each workshop will receive the special presenter conference registration rate of $250. Please note that only one person from an agency may receive the special presenter conference registration rate, regardless of the number of workshops an agency facilitates (Any and all additional presenters, including panel members, guest speakers, co-presenters, additional agency members, or invitees must pay full-price registration.).
Only one presenter in each workshop will receive the special presenter conference registration rate of $250. Please note that only ONE person from an agency may receive the special presenter conference registration rate, regardless of the number of workshops an agency facilitates.
Q: What are the fees for registering co-presenters or panel members?
-All presenters including all co-presenters, guest speakers, panel members, & additional agency members must pay the respective conference registration rate by the registration deadline. If presenter(s) is/are not registered by the online registration deadline, they are responsible for registering on-site and paying on-site fees. NO EXCEPTIONS. Note: All presenters, co-presenters, guest speakers, and panel members must be registered and paid in full for the BOOST Conference regardless of the duration of your conference participation.
Q: Do I have to register if I am only attending the conference during my workshop?
Yes, all main presenters, co-presenters, guest speakers, panel members, and invitees must pay the registration rate to present - NO EXCEPTIONS.
Q: How do I register if I am also an exhibitor?
If you are a registered exhibitor and also presenting a workshop, you do not need to also register as a presenter. Exhibitors must register as an exhibitor and will also receive a presenter ribbon and all necessary paperwork for presenting upon arrival to the conference. Exhibitors who are also presenters will check in to the conference in the Exhibit Hall.
Q: How do I change a main presenter or co-presenter registration to another person?
Q: Will BOOST pay for my travel, accommodations, the printing of workshop materials, or other conference-related costs?
All main presenters, co-presenters, guest speakers, and panel members are fully responsible for any travel, accommodations, workshop materials, and other conference-related costs. BOOST does not have funding to support any presenter or workshop-related fees.
Q: Will BOOST provide complimentary registration if I do not have adequate funding in my budget to attend?
No, by electronically signing and submitting the RFP, all main presenters acknowledge and agree to the guidelines that there is adequate funding in their budget to attend the conference.
Promotions & Media
Q: Can I promote my organization during my workshop?
BOOST prohibits the sale of products or services during all conference presentations. All workshops are non-commercial and non-promotional learning opportunities only. Presenter(s) will not solicit any business or promote business during the workshop session. (Please note that attendees will be asked for feedback on this matter on the individual workshop session evaluations.)
Q: Will BOOST promote my workshop to attendees?
Yes! BOOST promotes conference workshops on our social media and monthly newsletters. Your workshop will also be listed in our conference app to assist attendees with their workshop selection(s). If you are interested in additional promotional opportunities, please visit our Sponsorship page boostconference.org/sponsors
Q: How can I promote my workshop at the BOOST Conference?
You can visit our website for web banners, free downloads, and our photo and video galleries: boostconference.org/promo-downloads. All main presenters will also receive a Promo Kit to support promotions before, during, and after the BOOST Conference.
Q: What A/V support is offered for my workshop?
Each breakout room will be provided a flip chart & markers as well an A/V Support Package (includes tripod screen with skirt, cart with skirt, and all cables including power strip, and extension cord). Any additional A/V equipment will be the responsibility of the presenter. Presenters must provide their own laptops, LCD projectors, DVD players, CD players, speakers, and Internet as well as any additional workshop necessities. If you are using a Mac, please remember to bring a Dongle. If additional Audio Visual equipment is needed, you may order this prior to the conference by completing an A/V Request form. This form is available at least 30-days before the conference and can be found on our Audio Visual tab here
Q: How do I access Internet for my workshop?
Presenters may request Internet through the A/V Request form. All Internet access must be paid for by the workshop presenter if it is not offered in the venue you are presenting at. BOOST will not be held liable for any additional Internet or A/V fees. There are free wireless hotspots in the Renaissance Hotel lobby.
Q: When/where is my workshop?
You will be notified by email of your workshop time and room location. This information will also be provided on the conference app.
Q: Where do the main presenters and co-presenters check in upon arriving?
All main presenters will check in at the Speaker/VIP booth located in the Palm Springs Convention Center Lobby. All co-presenters, guest speakers, and panel members will check in at the attendee registration line according to last name, also in the Palm Springs Convention Center lobby. If you are also an exhibitor, you will check in at the Exhibit Hall.
Q: Can I gather workshop attendees' contact information?
Workshop attendees can voluntarily give contact information to the workshop presenter(s). BOOST Collaborative does not endorse nor discourage the voluntary collection of contact information. BOOST Collaborative will take disciplinary action if contact information is involuntarily collected. Additionally, Lead Retrieval is available for purchase. To learn more, please visit boostconference.org/lead-retrieval
Q: What is my Room Host responsible for?
Room Hosts are conference volunteers from the field who distribute and collect workshop evaluations. Room Hosts are responsible for collecting and returning the evaluations to the Room Host Coordinator. DO NOT take workshop evaluations home with you. Room Hosts are also responsible for re-directing attendees if the session is full. Room Hosts are not responsible for A/V set-up or coordination.
Q: My A/V equipment is not working. What do I do?
Room Hosts will contact a BOOST Leadership Team member to troubleshoot any A/V issues with the Audio/Visual company. Any additional fees for A/V equipment will be billed to the presenter.
Q: My workshop room is not set up correctly, what do I do?
We make every effort to accommodate your room setup requests (theater, classroom, chairs around perimeter, or banquet style). If you get to your room and it is not as you requested in your RFP, please contact the On-Site Operations Coordinator. If the room is set up as requested and you would like a new set-up, you will be responsible for paying an on-site setup fee of $300 to change the room arrangement.
Q: Will there be an evaluation of my workshop and will I receive feedback?
Yes, all workshop attendees are encouraged to fill out an evaluation handed out by the Room Host. Evaluations will be collected by Room Hosts and returned to the Room Host Coordinator. Presenters will receive feedback post-conference. If a presenter has not submitted workshop materials (see above response under “Prior to Conference”), BOOST Collaborative reserves the right to withhold evaluation summaries and will affect the presenter’s standing at future BOOST Conferences.
Q: Will attendees be able to access the workshop evaluation scores?
Presenters agree when electronically signing and submitting an RFP that their BOOST Conference workshop evaluation results will be publically posted on the BOOST Cafe website. Attendees will be able to view all presenters’ scores on the website post-conference.
Q: How can I get involved further with the BOOST Collaborative?
We would love to have you become a devoted BOOSTer!
There are a number of ways to get involved- please visit our Get Connected page for more ideas!
Jess Barajas, Program Director
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